Human Resources Executive Assistant/IT
QualificationsoExcellent verbal and written communication skillsoExcellent organizational skills and attention to detailoAbility to operate general office equipmentoAbility to type 60 words a minuteoProficient in Microsoft Office Suite or similar softwareoStrict ability to maintain confidential information at the highest leveloAbility to shift priorities between department needs and reassess as neededoExcellent ability to keep multiple calendars for multiple directors/department headsoPost-secondary coursework in Office Administration or business-related fieldoFive (5) years or more experience providing administrative support to senior management positions (Director level or above) OR, any combination of education and experience sufficient to successfully perform the essential functions of the joboMust be able to safely operate a motor vehicle and to perform tasks involving manual dexterity, such as use of a computeroMay require limited travel between facilities or to external agencies from time to timeResponsibilitiesoThe Executive Assistant for Human Resources & IT will perform administrative duties related to the operations of the Human Resources and IT officeoIncumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practicesoServes as the main point of contact for HR events such as the wellness committee and employee appreciation events, prepares many of the back-end details of the parties and ensures proper execution of each eventoCreates department announcements including birthday reports, new hire reports, and events announcements as needed using Excel and creative software such as CanvaoAnswers and directs departmental phone callsoReceives and distributes office mailoSchedules and organizes appointments; takes the minutes during departmental meetingsoOrganizes and distributes incoming emailsoPerforms digital and paper filingoSchedules and confirms recruiting appointments and pre-employment testing for candidatesoPrepares drafts for open records request responses in a timely manneroProofreads and types documents and correspondence produced by the departmentoReviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessmentsoThis may include safety training, anti-harassment training, professional licensure, and aptitude exams and certificationsoAssists with the preparation of human resources reports such as attendance, new hire, and turnover reportsoCompletes mass mailings for the HR Department as neededoReconciles large bills, corresponds with the provider, and then codes them in the accounting system in a timely and accurate fashionoOrders supplies for the human resources officeoAssists with I9 verifications and some employment verificationsoPerform other similar duties as assignedoInputs all invoices and codes them in the accounting system in a timely and accurate fashionoWhile performing the duties of the job, employee typically handles office equipment, objects, or controls and frequently communicates with othersBenefitsoThe Executive Assistant's starting pay will be competitive and commensurate with the chosen candidate's qualifications and experienceoThe targeted starting pay is between $59,929 and $63,950/yearoThe City of Johns Creek also offers an attractive benefits package, including health benefits, retirement (401(a) and 457 Plans), and paid leaveJob descriptionThe Executive Assistant for Human Resources & IT will perform administrative duties related to the operations of the Human Resources and IT office.
ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
Duties/Responsibilities for Human Resources:
(60%) Serves as the main point of contact for HR events such as the wellness committee and employee appreciation events, prepares many of the back-end details of the parties and ensures proper execution of each event.
Creates department announcements including birthday reports, new hire reports, and events announcements as needed using Excel and creative software such as Canva.
Answers and directs departmental phone calls.
Receives and distributes office mail.
Schedules and organizes appointments; takes the minutes during departmental meetings.
Organizes and distributes incoming emails.
Performs digital and paper filing.
Schedules and confirms recruiting appointments and pre-employment testing for candidates.
Prepares drafts for open records request responses in a timely manner.
Proofreads and types documents and correspondence produced by the department.
Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments.
This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
Assists with the preparation of human resources reports such as attendance, new hire, and turnover reports.
Completes mass mailings for the HR Department as needed.
Reconciles large bills, corresponds with the provider, and then codes them in the accounting system in a timely and accurate fashion.
Orders supplies for the human resources office.
Assists with I9 verifications and some employment verifications.
Perform other similar duties as assigned.
Duties/Responsibilities for IT:
(40%) Receives and distributes office mail.
Schedules and organizes appointments; takes the minutes during departmental meetings.
Inputs all invoices and codes them in the accounting system in a timely and accurate fashion.
Orders supplies for the IT office.
Performs other related duties as assigned.
REQUIRED SKILLSAND ABILITIES:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to operate general office equipment.
Ability to type 60 words a minute.
Proficient in Microsoft Office Suite or similar software.
Strict ability to maintain confidential information at the highest level.
Ability to shift priorities between department needs and reassess as needed.
Excellent ability to keep multiple calendars for multiple directors/department heads.
MINIMUM
Qualifications:
Post-secondary coursework in Office Administration or business-related field.
Five (5) years or more experience providing administrative support to senior management positions (Director level or above).
OR, any combination of education and experience sufficient to successfully perform the essential functions of the job.
PREFERRED
Qualifications:
HR administrative experience preferred.
The Executive Assistant's starting pay will be competitive and commensurate with the chosen candidate's qualifications and experience.
The targeted starting pay is between $59,929 and $63,950/year.
The City of Johns Creek also offers an attractive benefits package, including health benefits, retirement (401(a) and 457 Plans), and paid leave.
PHYSICAL DEMANDS:
While performing the duties of the job, employee typically handles office equipment, objects, or controls and frequently communicates with others.
Moderate physical exertion is present because of some stooping and kneeling required.
Employee will sitand/or stand for long periods of time and may occasionally move up to 25 pounds.
Must be able to safely operate a motor vehicle and to perform tasks involving manual dexterity, such as use of a computer.
May require limited travel between facilities or to external agencies from time to time.
WORK ENVIRONMENT:
While performing the responsibilities of Executive Assistant, these work environment characteristics are representative of the environment he/she will encounter:
General indoor office work environment Assigned cubicle in shared office workspace Quiet to moderate noise levels Lighting and temperature are adequate No hazardous or unpleasant conditions are caused by dust, noise, smells, etc.
Standard office equipment is available Restrooms on the same floor within reasonable walking distance Shared employee break room Reasonable accommodations may be made upon request to Human Resources to enable people with disabilities to perform the essential functions of the job.
BENEFITS BOOKLET:
https:
//selfservice.
johnscreekga.
gov/ess/custom/documents/2023 City of Johns Creek Benefits Booklet.
pdf Recommended Skills Administration Assessments Attention To Detail Business Ethics Business Requirements Communication Estimated Salary: $20 to $28 per hour based on qualifications.
ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
Duties/Responsibilities for Human Resources:
(60%) Serves as the main point of contact for HR events such as the wellness committee and employee appreciation events, prepares many of the back-end details of the parties and ensures proper execution of each event.
Creates department announcements including birthday reports, new hire reports, and events announcements as needed using Excel and creative software such as Canva.
Answers and directs departmental phone calls.
Receives and distributes office mail.
Schedules and organizes appointments; takes the minutes during departmental meetings.
Organizes and distributes incoming emails.
Performs digital and paper filing.
Schedules and confirms recruiting appointments and pre-employment testing for candidates.
Prepares drafts for open records request responses in a timely manner.
Proofreads and types documents and correspondence produced by the department.
Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments.
This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
Assists with the preparation of human resources reports such as attendance, new hire, and turnover reports.
Completes mass mailings for the HR Department as needed.
Reconciles large bills, corresponds with the provider, and then codes them in the accounting system in a timely and accurate fashion.
Orders supplies for the human resources office.
Assists with I9 verifications and some employment verifications.
Perform other similar duties as assigned.
Duties/Responsibilities for IT:
(40%) Receives and distributes office mail.
Schedules and organizes appointments; takes the minutes during departmental meetings.
Inputs all invoices and codes them in the accounting system in a timely and accurate fashion.
Orders supplies for the IT office.
Performs other related duties as assigned.
REQUIRED SKILLSAND ABILITIES:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to operate general office equipment.
Ability to type 60 words a minute.
Proficient in Microsoft Office Suite or similar software.
Strict ability to maintain confidential information at the highest level.
Ability to shift priorities between department needs and reassess as needed.
Excellent ability to keep multiple calendars for multiple directors/department heads.
MINIMUM
Qualifications:
Post-secondary coursework in Office Administration or business-related field.
Five (5) years or more experience providing administrative support to senior management positions (Director level or above).
OR, any combination of education and experience sufficient to successfully perform the essential functions of the job.
PREFERRED
Qualifications:
HR administrative experience preferred.
The Executive Assistant's starting pay will be competitive and commensurate with the chosen candidate's qualifications and experience.
The targeted starting pay is between $59,929 and $63,950/year.
The City of Johns Creek also offers an attractive benefits package, including health benefits, retirement (401(a) and 457 Plans), and paid leave.
PHYSICAL DEMANDS:
While performing the duties of the job, employee typically handles office equipment, objects, or controls and frequently communicates with others.
Moderate physical exertion is present because of some stooping and kneeling required.
Employee will sitand/or stand for long periods of time and may occasionally move up to 25 pounds.
Must be able to safely operate a motor vehicle and to perform tasks involving manual dexterity, such as use of a computer.
May require limited travel between facilities or to external agencies from time to time.
WORK ENVIRONMENT:
While performing the responsibilities of Executive Assistant, these work environment characteristics are representative of the environment he/she will encounter:
General indoor office work environment Assigned cubicle in shared office workspace Quiet to moderate noise levels Lighting and temperature are adequate No hazardous or unpleasant conditions are caused by dust, noise, smells, etc.
Standard office equipment is available Restrooms on the same floor within reasonable walking distance Shared employee break room Reasonable accommodations may be made upon request to Human Resources to enable people with disabilities to perform the essential functions of the job.
BENEFITS BOOKLET:
https:
//selfservice.
johnscreekga.
gov/ess/custom/documents/2023 City of Johns Creek Benefits Booklet.
pdf Recommended Skills Administration Assessments Attention To Detail Business Ethics Business Requirements Communication Estimated Salary: $20 to $28 per hour based on qualifications.
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