COUPA Administrator (HYBRID)
Overview:
Join our team today!!As a COUPA Administrator you will have the opportunity to make a positive impact on our business and in the lives of our team members and customers every day.
We are looking for strong, energetic, people-focused COUPA Administrator who will help us redefine the car-buying experience.
This role is hybrid consisting of both remote and in-office work days.
Benefits:
Pay and Recognition:
Weekly pay Paid holidays & paid time off Paid training Stock equity grant awards (select management and front-line team members eligible!) Insurance / Retirement:
Insurance:
medical, vision, dental, accident, critical illness and hospital indemnity plans Up to 8 weeks paid pregnancy leave (disability leave) Health savings Flex spending accounts (tax free) Short-term and Long-term disability plans Life Insurance (Whole Life and Term) 401k with company match Learning, Tuition Assistance and Career Development:
Digital career path tool to assist with career development Continuous training through Asbury University Professional growth and development opportunities Additional advantages:
Student loan relief resources Employee assistance program Employee discounts on vehicle purchases, parts and service repairs Scholarship awards Opportunities to join our community service initiatives Aggressive Employee referral program with bonus opportunities Responsibilities and
Qualifications:
The COUPA Administrator is responsible for being the primary liaison between Asbury Automotive Group and Coupa while enforcing program goals within Asbury.
The Coupa Admin will also manage supplier relationships, monitor and enforce compliance and escalation process for non-compliance.
COUPA Administration is a specialized position within Asbury Automotive Group.
The position is recognized to contain maintenance duties and project duties.
Additional project management opportunities and tasks are anticipated to become available as COUPA becomes fully implemented and performing efficiently.
Goals will be achieved through planning and support of:
Accounts Payable Data, Process, Coupa Configuration and Integrations Training and ongoing testing Reporting Error resolution Supplier Enablement duties Maintenance based dutiesGeneral Owner of configuration documentation, with tasks of updating to have most recent configuration fully documented.
Owner of COUPA update implementation, change management as it relates to updates.
Maintain live and test instances with most recent, matching configurations.
Attend all COUPA seminars that relate to upkeep of COUPA instances, updates, changes.
Partner with Accounts Payable, IT and the Reporting team to achieve organizational management information and business intelligence objectives.
Develop and facilitate user training as necessary.
Troubleshoot user concerns involving data, process, configuration, or integration related issues.
Guide system-based activities including user adoption, organizational communications, departmental planning, budgeting, etc.
Change Management Coordinate and perform testing across the platform Perform Data Validations for audit purposes Request/monitor and implement approved Requests for change within the Software setups Reporting Create and schedule reports according to user request and needs Generate monthly reporting as required by audit Project based dutiesSupplier Enablement (Vendor data base) Identify and approve lists of suppliers targeted for Coupa Supplier Portal Primary liaison between suppliers and Coupa Manage, plan, approve and support supplier communications Promote the initiative internally and externally with all stakeholders Manage supplier relationships, monitor and enforce supplier compliance Develop and facilitate supplier education and training as necessary Commodity feature enablementPartner with stores/supervisors/directors to upgrade usage of COUPA to include commodity selection capability Vendor database management and projects Database analysis to achieve goal of retaining valid vendor records.
Updating records to facilitate email and mail campaigns to vendors Updating records to facilitate compliance with 1099 reporting Updating records to facilitate reduction in duplication of invoice payment Future Acquisitions Attend planning sessions for acquisitions Create timetable and communications for implementation of COUPA Partner with integration & accounting teams on setups and testing prior to go live Partner with scan partner on setups prior to go live Facilitate training sessions via live training & WEBEX Requirements Experience Credentialed Certified COUPA Administrator Experience with COUPA Administration or assistance responsibilities 5 years Experience within COUPA Approval chains, company set ups, testing Experience in a multi company environment 2 years Education & training College or commensurate certification, training 2 years Experience with Microsoft Office Software, focus on Excel 5 years Ideal candidate will have Excellent verbal & written communication skills Excellent virtual training & presentation production skills Ability to work in remote and collaborative office environments Ability to travel Recommended Skills Accounts Payable Administration Auditing Automotive Industry Business Informatics Business Intelligence Estimated Salary: $20 to $28 per hour based on qualifications.
Join our team today!!As a COUPA Administrator you will have the opportunity to make a positive impact on our business and in the lives of our team members and customers every day.
We are looking for strong, energetic, people-focused COUPA Administrator who will help us redefine the car-buying experience.
This role is hybrid consisting of both remote and in-office work days.
Benefits:
Pay and Recognition:
Weekly pay Paid holidays & paid time off Paid training Stock equity grant awards (select management and front-line team members eligible!) Insurance / Retirement:
Insurance:
medical, vision, dental, accident, critical illness and hospital indemnity plans Up to 8 weeks paid pregnancy leave (disability leave) Health savings Flex spending accounts (tax free) Short-term and Long-term disability plans Life Insurance (Whole Life and Term) 401k with company match Learning, Tuition Assistance and Career Development:
Digital career path tool to assist with career development Continuous training through Asbury University Professional growth and development opportunities Additional advantages:
Student loan relief resources Employee assistance program Employee discounts on vehicle purchases, parts and service repairs Scholarship awards Opportunities to join our community service initiatives Aggressive Employee referral program with bonus opportunities Responsibilities and
Qualifications:
The COUPA Administrator is responsible for being the primary liaison between Asbury Automotive Group and Coupa while enforcing program goals within Asbury.
The Coupa Admin will also manage supplier relationships, monitor and enforce compliance and escalation process for non-compliance.
COUPA Administration is a specialized position within Asbury Automotive Group.
The position is recognized to contain maintenance duties and project duties.
Additional project management opportunities and tasks are anticipated to become available as COUPA becomes fully implemented and performing efficiently.
Goals will be achieved through planning and support of:
Accounts Payable Data, Process, Coupa Configuration and Integrations Training and ongoing testing Reporting Error resolution Supplier Enablement duties Maintenance based dutiesGeneral Owner of configuration documentation, with tasks of updating to have most recent configuration fully documented.
Owner of COUPA update implementation, change management as it relates to updates.
Maintain live and test instances with most recent, matching configurations.
Attend all COUPA seminars that relate to upkeep of COUPA instances, updates, changes.
Partner with Accounts Payable, IT and the Reporting team to achieve organizational management information and business intelligence objectives.
Develop and facilitate user training as necessary.
Troubleshoot user concerns involving data, process, configuration, or integration related issues.
Guide system-based activities including user adoption, organizational communications, departmental planning, budgeting, etc.
Change Management Coordinate and perform testing across the platform Perform Data Validations for audit purposes Request/monitor and implement approved Requests for change within the Software setups Reporting Create and schedule reports according to user request and needs Generate monthly reporting as required by audit Project based dutiesSupplier Enablement (Vendor data base) Identify and approve lists of suppliers targeted for Coupa Supplier Portal Primary liaison between suppliers and Coupa Manage, plan, approve and support supplier communications Promote the initiative internally and externally with all stakeholders Manage supplier relationships, monitor and enforce supplier compliance Develop and facilitate supplier education and training as necessary Commodity feature enablementPartner with stores/supervisors/directors to upgrade usage of COUPA to include commodity selection capability Vendor database management and projects Database analysis to achieve goal of retaining valid vendor records.
Updating records to facilitate email and mail campaigns to vendors Updating records to facilitate compliance with 1099 reporting Updating records to facilitate reduction in duplication of invoice payment Future Acquisitions Attend planning sessions for acquisitions Create timetable and communications for implementation of COUPA Partner with integration & accounting teams on setups and testing prior to go live Partner with scan partner on setups prior to go live Facilitate training sessions via live training & WEBEX Requirements Experience Credentialed Certified COUPA Administrator Experience with COUPA Administration or assistance responsibilities 5 years Experience within COUPA Approval chains, company set ups, testing Experience in a multi company environment 2 years Education & training College or commensurate certification, training 2 years Experience with Microsoft Office Software, focus on Excel 5 years Ideal candidate will have Excellent verbal & written communication skills Excellent virtual training & presentation production skills Ability to work in remote and collaborative office environments Ability to travel Recommended Skills Accounts Payable Administration Auditing Automotive Industry Business Informatics Business Intelligence Estimated Salary: $20 to $28 per hour based on qualifications.
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